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Air Bar Aero Sample Order Workflow Checklist 2026
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Aero purchase order.
Every serious sourcing conversation about the Aero eventually arrives at sample order workflow, usually because it is where cost and risk meet.
The most common mistake is optimising for the first order instead of the fourth, which is where Aero economics actually settle.
Why sample order workflow matters on the Aero
Request samples with the final specification, not an approximation.
In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Aero.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Aero |
| Brand | Air Bar |
| Category | Box Mods |
| Battery | 1100 mAh |
| Output range | 8-40 W |
| Capacity | 4.0 ml |
| Charging | Magnetic dock |
| Coil options | 0.4 / 0.6 ohm |
| Carton quantity | 100 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.
Documentation is not paperwork for its own sake; on sample order workflow it is the difference between a clean clearance and a delayed one.
Checklist
- Request batch photographs and a packing list prior to shipment.
- Agree in advance who pays for return freight on a defect claim.
- Check carton quantities against the commercial invoice line by line.
- Retain one sealed sample carton from every batch for reference.
- Confirm the exact configuration in writing before the deposit is paid.
- Log sell through by account for the first eight weeks.
Commercial terms
Agreeing a defect handling procedure before the first shipment removes emotion from later conversations.
Most long running accounts settle into a rhythm of monthly top ups with one larger seasonal build per year.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (64 units) | Tier 1 | 30-45 days |
| Pallet (1138 units) | Tier 2 | 30-45 days |
| Container (16538 units) | Tier 3 | 21-30 days |
Frequently asked questions
How many Aero samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Can packaging be adjusted for our market?
Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.
How quickly can a repeat order be produced?
For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.
Final word
The buyers who do this well are not luckier; they are simply more consistent about the basics.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.
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