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Returns and Credit Notes Guide for Air Bar Vibe Plus
Published 2026 · VapeWholesaleHub trade desk
A clear returns and credit process on Vibe Plus protects the relationship when something goes wrong.
Buyers who treat returns and credit notes as a commercial discipline rather than an afterthought tend to hold margin for longer.
The most common mistake is optimising for the first order instead of the fourth, which is where Vibe Plus economics actually settle.
Why returns and credit notes matters on the Vibe Plus
Distinguish between a defect claim and a change of mind before agreeing any action.
Where two suppliers look identical on price, returns and credit notes is usually the variable that separates them over a full year.
Credit notes should reference the original invoice line to keep accounting clean.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe Plus |
| Brand | Air Bar |
| Category | Box Mods |
| Battery | 1300 mAh |
| Output range | 8-25 W |
| Capacity | 2.0 ml |
| Charging | USB-C fast charge |
| Coil options | 0.8 / 1.2 ohm |
| Carton quantity | 200 units |
Agreeing who pays return freight in advance avoids most disputes.
Practical notes for buyers
Consistency across batches matters more than peak performance for Vibe Plus, and returns and credit notes is where inconsistency first appears.
In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Vibe Plus.
Checklist
- Confirm the exact configuration in writing before the deposit is paid.
- Request batch photographs and a packing list prior to shipment.
- Verify that artwork matches the approved compliance template.
- Keep certificates current and filed against the exact model name.
- Check carton quantities against the commercial invoice line by line.
- Record the arrival condition with photographs on the day of delivery.
Commercial terms
Most long running accounts settle into a rhythm of monthly top ups with one larger seasonal build per year.
Currency movement over a ninety day cycle can outweigh the difference between two competing quotations.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (132 units) | Tier 1 | 21-30 days |
| Pallet (780 units) | Tier 2 | 21-30 days |
| Container (12091 units) | Tier 3 | 30-45 days |
Frequently asked questions
Who pays return freight on a Vibe Plus defect claim?
For confirmed defects the supplier normally covers it; agreeing this in writing before shipment prevents arguments.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
Is documentation provided for customs?
Commercial invoice, packing list and the relevant certificates are supplied; the importer's broker handles the declaration.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Final word
Start with one change, measure it over a quarter, then decide whether it deserves to become policy.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.
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